IOTWMS Integrated Meetings

4 – 17 Sep 2017, Jakarta, Indonesia

Notes

At its 11th session, held in Kuala Lumpur, Malaysia, 18–20 April 2017, the Intergovernmental Coordination Group (ICG) for the Indian Ocean Tsunami Warning and Mitigation System (IOTWMS) decided to hold integrated meetings of the Working Groups, SOP training workshops, post-IOWave workshops and IOTIC workshops to optimise resources. The first of these integrated meetings will be held in BMKG, Jakarta during 4–17 September 2017 and will include the following meetings:

• September 4 – 5, 2017: Task Team on Capacity Assessment of Tsunami Preparedness (Task Team Members)
• September 6 – 8, 2017: Indian Ocean Tsunami Ready (IOTR) Workshop (NDMOs of all 24 active IOTWMS Member States)
• September 9, 2017: WG-1 Inter-sessional Meeting (WG-1 Members)
• September 11 – 14, 2017: NTWC – DMO SOP Workshop (DMOs and NTWCs of 10-12 North & Eastern Indian Ocean Member States)
• September 15, 2017: WG-2 Inter-sessional Meeting (WG-2 Members)
• September 16, 2017 FN: IOWave 18 Task Team Meeting (Task Team Members)
• September 16 AN - Sep 17, 2017: IOTWMS Steering Group Meeting (Steering Group Members)

The IOTR workshop to be held during 6–8 September 2017 will follow up on recommendations from the 10th Session of the Working Group on Tsunamis and Other Hazards related to Sea-Level Warning and Mitigation Systems (TOWS-WG) and 11th Session of the ICG/IOTWMS to pilot CARIBE-EWS Tsunami Ready guidelines in other ocean basins with a view to develop harmonized consistent global guidelines. CARIBE-EWS Tsunami Ready is a performance-based community recognition programme to enhance preparedness and response to tsunami threats. The workshop will explore how the existing guidelines can be adapted to best fit Indian Ocean communities and how pilot implementation can be undertaken in interested Member States.

The SOP Workshop for tsunami warning and emergency response will be held during 11–14 September 2017. The primary goals of the workshop will be: to assist the ICG/IOTWMS Member States to develop integrated end-to-end SOPs for tsunami warning and emergency response; to assist National/Local Disaster Management Organisations (DMOs) to develop SOPs for implementing national and local responses to tsunami warnings issued by the National Tsunami Warning Centres (NTWCs); and to prepare Member States to conduct the IOWave18 Exercise scheduled to be held in September 2018.

Location

Indonesian Agency for Meteorology, Climatology and Geophysics (BMKG)
Jl. Angkasa I/2
Jakarta
10720
Indonesia

Organisers and Staff

Organisers
Dr. Srinivasa Kumar Tummala
Mr. Ardito M. KODIJAT
Dr. Harkunti Rahayu
Mr. Peter Coburn
Dr. Andi Eka Sakya
Staff
Ms. Nora Gale
1

4-5 September 2017: Task Team on Capacity Assessment of Tsunami Preparedness

1.1

Welcome and Opening

1.2

Objective of TT CAPT

1.4

Presentation of CABARET Regional Survey

1.6

Discussion 2: CATP Baseline Survey Work Plan

1.7

Wrap Up Day 1

1.8

Opening Day 2

1.10

Inputs by the representatives of WG-1, WG-2 and WG-NWIO on IOTR

1.11

Presentation and Discussion

1.12

Presentation on ITB UH NUAR Research Result

1.14

Finalise Task Team Workplan

1.15

Windows of Opportunity

1.16

Closing Remarks

2

6-8 September 2017: Indian Ocean Tsunami Ready (IOTR) Workshop

2.1

Opening of ICG/IOTWMS Integrated Meetings

2.2

Introduction to the IOTR Workshop

2.3

Session 1: Update Task Team on Capacity Assessment and Tsunami Preparedness

2.7

Discussion and Question and Answer

2.8

Session 5: Implementation Strategy and Plan of Action on Tsunami Ready in the Indian Ocean

3.1

Opening and Session Organisation

3.2

Report on 2017 IOTWMS Baseline Data of Capacity and Tsunami Preparedness Performance based on 2017 National Report

3.4

Country Reports on Specific WG1-related Activities (IOWave 18, WTAD, etc)

3.5

Enhancing Community Participation in IOWave18

3.6

IOTIC UNDP Project on Tsunami Awareness in Schools

3.7

Work Plan WG1 (2017-2019)

3.8

Meeting Close

4

11-14 September 2017: Standard Operating Procedures (SOPs) Workshop for Tsunami Warning and Emergency Response

4.4

Group Work on SOPs

4.8

Plenary Session

5

15 September 2017: Inter-sessional Meeting of WG-2 on Tsunami Detection, Warning & Dissemination

5.1

Opening and Session Organisation

5.2

Brief Reports and Updates on Activities

5.2.1

ICG/IOTWMS-XI

5.2.2

TSP Performance against KPIs

5.2.3

IOTWMS Communication Tests

5.2.4

IOTWMS Seismic and Sea-Level Stations

5.4

WG2 Work Plan

5.5

Meeting Close

6.1

Welcome and Opening

6.2

Considerations for IOWave18

6.4

Workplan and Communication Plan

6.5

Meeting Close

7

16-17 September 2017: IOTWMS Steering Group Meeting

7.1

Welcome by Chair

7.2

Secretariat Report

7.6

Indian Ocean Tsunami Information Centre (IOTIC)

7.10

UNESCAP Project Status

7.11

Planning for IOTWMS Workshops, Meetings and Events

7.13

Programme and Budget

7.14

Close of Meeting

Report Documents

Code Title
ICG/IOTWMS/IMR/Sep17 Report of the 1st Integrated Intersessional Meetings

Agenda Documents

Agenda Code Title
1 TT CATP Meeting Provisional Agenda
1 TT CAPT Fact Sheet, Aug17
1.12 Indonesia Experience in Developing Resilient Communities, Eny Supartini
1.13 IOC Framework for Goals and Preformance Monitoring of Tsunami Warning and Mitigation Systems
1.13 IOTWMS IOC Framework for Goals and Performance Monitoring
1.13 Goals & Performance Monitoring, Rick Bailey
1.2 Capacity Assessment of Tsunami Preparedness, Harkunti P. Rahayu
1.3 ICG/IOTWMS-XI/14 National Report from Comoros to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/26 National Report from Oman to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/17 National Report from Indonesia to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/18 National Report from Iran to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/19 National Report from Kenya to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/20 National Report from Madagascar to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/15 National Report from France to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/16 National Report from India to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/12 National Report from Australia to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/24 National Report from Mozambique to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/21 National Report from Malaysia to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/27 National Report from Pakistan to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/28 National Report from Seychelles to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/13 National Report from Bangladesh to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/25 National Report from Myanmar to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/35 National Report from Yemen to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/33 National Report from Thailand to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/29 National Report from Singapore to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/34 National Report from Timor Leste to ICG/IOTWMS-XI
1.3 ICG/IOTWMS-XI/23 National Report from Mauritius to ICG/IOTWMS-XI
1.3 ICG/IOTWMS Baseline Survey 2017, Harkunti P. Rahayu
1.4 CABARET EU-Asia Regional Cooperation Project, Richard Haigh and Dilanthi Amaratunga
1.5 Template for National Reports to ICG/IOTWMS-XI
1.5 IOC/2016/TS/128Vol.1 Appendix V IOWave16 Post Exercise Evaluation
1.5 IOC/TOWS-WG-VIII/3 Annex VI, Appendix V TOWS-WG Post-Event Assessment Questionnaire
1.9 CARIBE EWS TSUNAMI READY GUIDELINES
1.9 Indian Ocean Tsunami Ready Programme and Recognition (IOTR), Ardito M. Kodijat
2 Indian Ocean Tsunami Ready Provisional Agenda
2.1 Indian Ocean Tsunami Warning and Mitigation System, Srinivasa Kumar Tummala
2.2 Indian Ocean Tsunami Ready Workshop, Irina Rafliana
2.3 TT Capacity Assessment of Tsunami Preparedness, Harkunti P. Rahayu
2.4 Tsunami Ready Recognition in the Caribbean, Ardito M. Kodijat
2.4 Indian Ocean Tsunami Ready Programme and Nationally Recognising the Prepared Community, Ardito M. Kodijat
2.4 Indian Ocean Tsunami Ready Programme and National Recognition of Tsunami Prepared Community
2.5 Presentation Template: Community Tsunami Preparedness, 6-8 Sept
2.5 Comoros - Community Tsunami Preparedness, Djanfar Madjidi
2.5 Iran - Community Tsunami Preparedness, Gholamreza Arbabi
2.5 Thailand - Community Tsunami Preparedness, Wisaruta Veerasai
2.5 Seychelles - Community Tsunami Preparedness, Regina Prosper
2.5 Yemen - Community Tsunami Preparedness, Mohammed Ali Al-Eryani
2.5 Sri Lanka - Community Tsunami Preparedness, Hiran Tillekaratne
2.5 Indian (Odisha) - Community Tsunami Preparedness, Rajani Kantal Biswal
2.5 South Africa - Community Tsunami Preparedness, Dechlan Pillay
2.5 Australia - Community Tsunami Preparedness, Nicholas Kuster
2.5 Maldives - Community Tsunami Preparedness, Faroosha Ali Naseer
2.5 Pakistan - Community Tsunami Preparedness, Imran Rafique
2.5 Malaysia - Community Tsunami Preparedness, Mohamed Azan bin Abdul Razak
2.5 Oman - Community Tsunami Preparedness, AlYaqdhan Alsiyabi
2.5 Myanmar - Community Tsunami Preparedness, Tun Naing Win
2.5 Mozambique - Community Tsunami Preparedness, Dennis Guiamba
2.5 Kenya - Community Tsunami Preparedness, Richard Kenduiwa
2.5 Timor Leste - Community Tsunami Preparedness, Martinho Fatima
2.6 Indonesia (Bali) - Community Tsunami Preparedness, IGA Teja
2.6 Indonesia (Bantul) - Community Tsunami Preparedness, Dwi Daryanto
2.6 Indonesia (Padang) - Community Tsunami Preparedness, Edi Hasymi
2.6 Indonesia (Flores) - Community Tsunami Preparedness
2.6 Practice of Buidling Resilient Cities in Indonesia, Tri Utami
2.7 Strengthening Tsunami Preparedness and Awareness of School Children in 18 Asia Pacific Countries, Ardito M. Kodijat
2.8 Group Discussion Topics: Indian Ocean Tsunami Ready
3 Report on Lessons Learnt Workshop on Community Participation at the Indian Ocean Tsunami Wave Exercise 2016, Bandung, 5-6 December 2016
3 ICG/IOTWMS/WG1/MR/Dec16 IOTWMS WG1 Meeting Report, Bandung, Dec16
3 ICG/IOTWMS-XI/44 Report of WG1 to ICG/IOTWMS-XI
3 WG1 Intersessional Meeting Provisional Agenda
3 WG1 Fact Sheet, Aug17
3.1 WG1 Terms of Reference, Harkunti P. Rahayu
3.2 ICG/IOTWMS Baseline Survey 2017, Harkunti P. Rahayu
3.3 Goals & Performance Monitoring, Rick Bailey
3.3 WG1 Recommendations and Actions, Harkunti P. Rahayu
3.3 Recommendation and Action from TT Capacity Assessment of Tsunami Preparedness, Harkunti P. Rahayu
3.3 Summary and Recommendation of Indian Ocean Tsunami Ready Workshop and IOTIC Programme Activity 2017-2019, Ardito Kodijat
3.4 World Tsunami Awareness Day Group Discussions
3.4 Exercise IOWave18 Group Discussion
3.5 How to Enhance Community Participation in IOWave18, Yuelong Miao
3.6 School-based Preparedness Assessment Tools Group Discussion
4 IOC/2017/MG/76 Plans and Procedures for Tsunami Warning and Emergency Management
4 SOP Workshop Provisional Detailed Agenda
4.1 Exercise Indian Ocean Wave 2016 (IOWave16), Nora Gale and Yuelong Miao
4.1 Summary and Recommendation of Indian Ocean Tsunami Ready Workshop and IOTIC Programme Activity 2017-2019, Ardito Kodijat
4.1 Overview of IOTWMS and its Role in Conducting Tsunami Exercises, Andi Eka Sakya
4.1 Workshop on Standard Operating Procedure (SOP) for Tsunami Warning and Mitigation System, Andi Eka Sakya
4.1 The Tsunami Warning Chain from NTWC to Community, Srinivas Kumar Tummala
4.2 Introduction to TSP Services, Peter Coburn
4.2 TSP India Products Demonstration, Patanjali Kumar
4.2 Introduction to TSP Indonesia (Services and Products), Weniza and Yedi Dermadi
4.3 Presentation Template: Standard Operating Procedures, 11-15 Sept
4.3 Indonesia - Standard Operating Procedures, Dwi Hartanto
4.3 Kenya - Standard Operating Procedures, Peter M. Macharia
4.3 India - Standard Operating Procedures, J. Padmanabham and Rajani Biswal
4.3 Iran - Standard Operating Procedures, Ali Khoshkholgh and Gholam Reza Arbabi
4.3 Malaysia - Standard Operating Procedures, Muhammad Nazri bin Noordin
4.3 Maldives - Standard Operating Procedures, Mohamed Imadulla and Faroosha Ali Naseer
4.3 Australia Standard Operating Procedures, Yuelong Miao and Nick Kuster
4.3 Myanmar - Standard Operating Procedures, Kyaw Kyaw Lin
4.3 Thailand - Standard Operating Procedures, Sumalee Phungkham and Wisaruta Veerasai
4.3 Oman - Standard Operating Procedures, Jaifar Hamed Al-Busaidi and AlYaqdhan Alsiyabi
4.3 Seychelles - Standard Operating Procedures, Francois Albert and Regina Prosper
4.3 Timor Leste - Standard Operating Procedures, Severino da Costa Oliveira
4.3 Yemen - Standard Operating Procedures, Mohammed Ali Al-Eryani and Ahmed Qaid AlGabal
4.3 Pakistan - Standard Operating Procedures, Mehwish Nadeem Butt and Imran Rafique
4.3 Sri Lanka - Standard Operating Procedures, Gayana Krishanthi and Hiran Thilakarathne
4.3.1 2 March 2016 Southewest of Sumatra Earthquake and Tsunami Event, Ardito Kodijat
4.3.1 Assessing the Effectiveness of Indonesian Warning System and Response on the 2 March 2016 Wharton-Basin Earthquake, Irina Rafliana
4.4.1 TSP Arrival Time Predictions, Peter Coburn
4.4.1 Tsunami Warning Centre SOPs, Nora Gale
4.4.1 NTWC Classroom Exercise - Nicobar
4.4.2 Critical Issues in Warning Chain: NDMO, Local DMO and Community, Ardito Kodijat
4.4.2 Discussion Template on Warning Chain
4.4.2 Discussion on Warning Chain: NDMO, Local DMO and Community, Ardito Kodijat
4.4.2 Role of DMO in Tsunami Preparedness and Response, Regina Prosper
4.5 Overview of Stakeholder Roles and Coordination, Event Operations Timelines, Flowcharts and Checklists, Tony Elliott
4.5 Exercise: Tsunami Event Chronology
4.5 Communicating Warning to Communities at Risk: Example of Local Warning System, Ardito Kodijat
4.5 Near Field and Distant Tsunami: Event Timeline and Dealing with Uncertainties, Harkunti Rahayu
4.6 Using Templates to Develop General Roles and Responsibilities, Tony Elliott
4.6 Template: Timeline-Driven Information Flow SOP
4.6 Template: Roles & Responsibilities Matrix
4.6 Malaysia - Roles and Responsibility Matrix
4.6 Malaysia - Integrated SOPs
4.6 Pakistan - Integrated SOPs
4.6 Pakistan - Roles and Responsibility Matrix
4.6 Sri Lanka - Integrated SOPs
4.6 Sri Lanka - Roles and Responsibility Matrix
4.6 Mozambique - Integrated SOPs
4.6 Mozambique - Roles and Responsibility Matrix
4.7 Template: Exercise Log
4.7 Exercise: How to Plan, Conduct and Evaluate, Tony Elliott
4.7 Sumatra Table-Top Exercise 17: Master Schedule of Event List
4.8 SOP Workshop Summary, Peter Coburn and Harkunti Rahayu
5 ICG/IOTWMS/WG2/MR/Nov15 IOTWMS WG2 Meeting Report, Hyderabad, Nov15
5 ICG/IOTWMS-XI/45 Report of WG2 to ICG/IOTWMS-XI
5 WG2 Intersessional Meeting Provisional Agenda
5 WG2 Fact Sheet
5.1 Exercise Indian Ocean Wave 2016 (IOWave16), Nora Gale and Yuelong Miao
5.2.1 Outcomes of ICG/IOTWMS-XI relevant to WG-2, Srinivas Kumar Tummala
5.2.2 TSP Performance against KPIs, Peter Coburn
5.2.3 IOTWMS Comms Tests and TSP KPIs 2015-17, Peter Coburn
5.2.4 Seismic and Sea Level Databases, Nora Gale
5.2.5 New Technology in disseminating Tsunami Warning to Community: Local Based System, Mochammad Riyadi
5.2.5 India National Status Report, Patanjali Kumar Chodavarapu
5.2.5 Yemen Seismological Stations, Mohammed Al-Eryani
5.3 User Guide for National Tsunami Warning Centers (NTWCs) - Indian Ocean Tsunami Warning & Mitigation System (IOTWS)
5.3 ICG/IOTWMS-XI/49 TSP Service Definition Document
5.4 India Discussion on WG2 Workplan, Patanjali Kumar Chodavarapu
6 IOC/2016/TS/128Vol.1 Exercise Indian Ocean Wave 16: An Indian Ocean-wide Tsunami Warning and Communications Exercise (Exercise Manual)
6 IOC/2016/TS/128Vol.2 Exercise Indian Ocean Wave 2016: An Indian Ocean-Wide Tsunami Warning and Communication Exercise (Exercise Report)
6 IOWave18 Meeting Provisional Agenda
6 IOWave18 Task Team Fact Sheet
6.2 Considerations for IOWave18, Nora Gale
6.3 Planning for IOWave18, Yuelong Miao
6.3 IOWave18 Scenarios, Patanjali Kumar Chodavarapu
6.4 IOWave Website: www.iowave.org, Ardito M. Kodijat
7 ICG/IOTWMS/SG/MR/Jan17 IOTWMS SG-11 Meeting Report, Perth, Jan17
7 ICG/IOTWMS SG12 Provisonal Agenda
7.1 IOTWMS Status, Andi Eka Sakya
7.12 Seismic and Sea Level Databases, Nora Gale
7.12 TNC / NTWC / TWFP Contact Database
7.2 Report of the Secretariat: Jan 2017 to Aug 2017, Srinivasa Kumar
7.3 IOTWMS Comms Tests and TSP KPIs 2015-17, Peter Coburn
7.3 Report of Working Group 2 Intersessional Meeting, 15 September 2017, Peter Coburn
7.3 Report of Working Group 1 Intersessional Meeting, 9 September 2017, Harkunti Rahayu
7.3 Report of NWIO-WG to SG-12, Juma Al-Maskari
7.4 TSP India Status Report to SG-12, Patanjali Kumar Chodavarapu
7.4 TSP Australia Status Report to SG-12, Peter Coburn and Adrienne Moseley
7.4 TSP Indonesia Status Report to SG-12, Mochammad Riyadi
7.5 TT-IOWave18 Recommendations and Actions to SG-12
7.5 Task Team on Capacity Assessment of Tsunami Preparedness, Harkunti Rahayu
7.5 ICG/IOTWMS Baseline Survey 2017, Harkunti Rahayu
7.6 IOTIC Report 2017 and Work Plan for 2017-2019, Ardito M. Kodijat
7.7 IOC/2013/TS/108 Medium-term strategy: Pacific Tsunami Warning and Mitigation System (PTWS MTS), 2014-2021
7.7 IOC/BRO/2015/2 Summary Statement of the International Conference to Commemorate the 10th Anniversary of the Indian Ocean Tsunami
7.7 Template for National Reports to ICG/IOTWMS-XI
7.7 ICG/IOTWMS-VIII/18 IOTWS Medium Term Strategy 2011-2015
7.7 ICG/IOTWMS-XI/47 Structure of the IOTWMS Status Report
7.7 IOTWMS Medium Term Strategy, Andi Eka Sayka
7.8 IOC/TOWS-WG/3 Report of the Tenth Meeting of the TOWS-WG
7.8 Tsunami and Other hazards related to sea level Warning & Mitigation Systems (TOWS-WG), Srinivasa Kumar Tummala
7.9 Indian Ocean Tsunami Ready Programme and National Recognition of Tsunami Prepared Community
7.9 Report on Indian Ocean Tsunami Ready Workshop, Ardito M. Kodijat
7.9 Report on the SOP Workshop, Srinivasa Kumar

Background Documents

Code Title
ICG/IOTWMS-XI/3 ICG/IOTWMS-XI/3, Putrajaya, Apr17

Other Documents

Code Title
Provisional Calendar for the Integrated Meetings
IOC Circular Letter No. 2673
IOC Circular Letter No. 2674
Information Note for ICG/IOTWMS Integrated Meetings
Hotel Reservation Form for ICG/IOTWMS Integrated Meetings
ICG/IOTWMS 1st Integrated Intersessional Meetings: Summary of Outcomes

Participant Stats:

Staff and organisers 6
Confirmed 86
Not Confirmed 0
Not-participating 0
Total 92
Groups: IOC, Tsunami
Created at 03:53 on 5 July 2017 by Ms. Nora Huia Gale
Last Updated at 09:54 on 4 January 2023 by Ms. Sofie de Baenst
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