ITIC TRAINING PROGRAMME (ITP) – INTERNATIONAL PACIFIC ISLAND COUNTRIES

Regional Training and Consultation Workshops on “Strengthening Standard Operating Procedures for Tsunami Warning and the use of the ICG/PTWS PTWC New Enhanced Tsunami Products

12 – 16 Aug 2013, Wellington, New Zealand

The Pacific Ocean and its adjacent seas is the largest, most diverse and most prone to tsunamis of all the Earth’s oceans. Pacific nations must be prepared to face the dangers of tsunami from distant, regional and local sources. In the past, Pacific Island Member States depended primarily on the Pacific Tsunami Warning Center (PTWC) for the warning decisions of National Tsunami Warning Centers. However, the reality of the dangers posed by local and regional sources has required Member States to address these tsunami risks and improve and expand the capabilities of the National Tsunami Warning Centers and Disaster Management Offices and engage in regional collaboration. This one-week activity will consist of two workshops. The theme of the first three and a half -days training workshop will be on "Strengthening Standard Operating Procedures (SOP) for Tsunami Warning and Emergency Response (including using the new PTWC Enhanced Tsunami Products)". The second workshop will be a one and half days Regional Consultation convened by the PTWS Working Group 2 Task Team on Enhanced Products to provide feedback on the understandability and use of the PTWC Enhanced Products, and their readiness for the expected PTWC product changeover in 2014. The workshops will be conducted in English. The workshops are being organized by the International Tsunami Information Center in collaboration with the IOC and New Zealand, and will be hosted by the New Zealand Ministry of Civil Defence & Emergency Management.

Location

Ministry of Civil Defence & Emergency Management
PO Box 5010
Wellington
New Zealand

Organisers and Staff

Organisers
Mr Bernardo Aliaga Rossel
Dr Laura Kong
Mr. David Coetzee
Mr. Rajendra PRASAD
Staff
Mr Bernardo Aliaga Rossel
Mr. Rajendra PRASAD
1

DAY 1

1.1

Tsunami Warning and Emergency Response – Overview

1.2

Successful End-to-End Tsunami Warning – Stakeholders, Standard Operating Procedures, and Requirements

1.3

Warning and Emergency Response Lessons Learned from Past Tsunamis - What to do and what not to do

1.4

Country Presentations - TWC and TER SOPs / Challenges - 10 min/country

1.5

Discussion: Challenges for successful end-to-end Tsunami Warning: Data, Resources, Communication, Stakeholders, Coordination, Evacuation

2

DAY 2

2.1

National Tsunami Warning Centres Standard Operating Procedures - Overview on Routine and Event Operations, Flow Charts, Timelines, Checklists

2.2

Tsunami Emergency Response Standard Operating Procedures - Overview on Stakeholder Roles and Coordination, Event Operations, Timelines, Checklists

2.3

Emergency communication considerations – robustness, reliability, redundancy

2.4

Case Study: Warning Dissemination and Public Alerting – Authoritative agencies, media, and the public – Hawaii Emergency Alert System, and/or Japan JMA-NHK Alert System

2.5

Evacuation Planning and Conduct - Requirements and Considerations (include Role and Value of Tsunami Inundation Modelling), When is it Safe to Return (All-Clear)?

2.6

Tsunami Warning Decision Support Tools: Earthquake and Sea Level Monitoring, PTWC SMS Alerts, Historical Databases, Tsunami Travel Time Calculation

2.7

Tsunami Warning and Emergency Response Timeline - What happens when? exercise

2.8

PTWS Pacific Tsunami Warning Center Current Criteria and SOPs for issuing Warnings and Watches - Typical PTWS Fixed and Expanding Tsunami Warning Events

2.9

PTWC New Enhanced International Protocols and Products - Overview - Why, What, When, How

3

DAY 3: TSUNAMI EXERCISE - PTWC NEW PRODUCTS

3.1

The Enhanced Products - What they are and What they mean. Text Message, Forecast Polygon Map, Forecast Polygon Table, Energy Forecast Map, Coastal Forecast Map, Coastal KMZ file

3.2

Staging: Expected Product Issue Time and Type of Products based on Wave Forecast Threat Level

3.3

TWC Understanding of Enhanced Products - What you need to know on how to use use them and their limitations, particularly for wave forecasting

3.4

TER Understanding of Enhanced Products - Threat Levels and Public Safety Guidance

3.5

SOP Guidance - How to Guidance, including Analysis Processes, Flow Charts and Checklists. Timeline-driven SOPs, Discussion and Questions

3.6

Tsunami Exercise Preparation: Creating SOPs Breakout Groups - Using Templates to Develop Timeline of Processes and Actions as SOPs (Messages, Checklists, Information Dissemination, Evacuation, Safe-to-Return)

3.7

Tsunami Exercise – Background and Scenarios for Day 4

4

DAY 4: TSUNAMI EXERCISE, REGIONAL CONSULTATION

4.1

Exercise Set-up according to Stakeholder Warning and Response Groups

4.2

Tsunami Exercise on PTWC Enhanced Products

4.3

PTWS WG 2 Task Team on Enhanced Products: Consultation Overview, Goals and Outcomes

4.4

PTWC Enhanced Products Feedback - Summary to Date: PacWave13 Post-Exercise Evaluation - Summary Feedback Post-exercise evaluation of this morning's exercise

4.5

Feedback: Products - Overall on Format, Content, Usefulness, Staging, Understanding

4.6

Feedback: Products - Specific: Text Message, Forecast Polygon Map, Forecast Polygon Table, Energy Forecast Map, Coastal Forecast Map, Coastal KMZ file

5

DAY 5

5.1

Feedback: Public Release: Which, if any, products can be made public?

5.2

Feedback: Understanding, Use, Limitations: TWC, DMO, other response stakeholders, public

5.3

Feedback: Issuance of Warnings by Country: Modification of SOPs - Ready, or not ready and why not? What is needed? Training, outreach materials, other challenges?

5.4

Adoption of Consultation document

Participant Stats:

Staff and organisers 6
Confirmed 10
Not Confirmed 12
Not-participating 0
Total 28
Groups: CD, GOOS, IOC , ITIC, JCOMM, TSR
Created at 15:44 on 31 May 2013 by Mr Bernardo Aliaga Rossel
Last Updated at 07:44 on 6 August 2013 by Mr. Adi Kakodkar
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